Room Agent

Free Room Booking Software for Extron Room Scheduling

Key Features

Make on-demand reservations from the touchpanel, computer, or any smartphone or tablet that connects to Microsoft® Exchange and 365®, Google Calendar™, 25Live®, EMS, NFS, and Ad Astra®
Supports TLSI 201 Interactive Wayfinding Interface to provide real-time meeting space availability, status, and location information using a centralized display.
New QR Code Booking Support for Microsoft 365 and Google Calendars
Ability to view meeting attendees for panels configured with Microsoft 365, Exchange, and Google
Ability to set/view room capacity via TLS panel
No annual subscription or maintenance fees

Version	Release Date		Size
2.7.0	Jan. 14, 2025	QR Code booking support for Microsoft 365 and Google calendars Microsoft 365 GCC High support NTLMv2 authentication support Various bug fixes See Release Notes for details	954.2 MB

Model	Version Description	Part #
TLS 525M	Black, Wall Mount, Scheduling	60-1561-102
TLS 525M NC	Black, Wall Mount, Scheduling, No Camera	60-1561-112
TLS 525M NC	White, Wall Mount, Scheduling, No Camera	60-1561-113
TLS 725M	Black, Wall Mount, Scheduling	60-1563-102
TLS 725M	White, Wall Mount, Scheduling	60-1563-103
TLS 725M NC	Black, Wall Mount, Scheduling, No Camera	60-1563-112
TLS 725M NC	White, Wall Mount, Scheduling, No Camera	60-1563-113
TLS 1025M	Black, Wall Mount, Scheduling	60-1566-102
TLS 1025M	White, Wall Mount, Scheduling	60-1566-103
TLS 1025M NC	Black, Wall Mount, Scheduling, No Camera	60-1566-112
TLS 1025M NC	White, Wall Mount, Scheduling, No Camera	60-1566-113

Room Agent™ software allows you to easily customize our family of TLS - TouchLink Scheduling panels to display the specific meeting information you need for your enterprise. With free Room Agent, scheduling panels require no programming or intermediate server, as they simply become a client of Microsoft® Exchange, 365®, Google Calendar™ and other calendar services.

Once the scheduling panels are set up with Room Agent, they seamlessly tie to a Microsoft Exchange server, 365, Google Calendar, 25Live®, EMS, NFS, and Ad Astra® without complicated setup or programming. Simply connect the panel to your computer, open Room Agent, fill in the required fields that compose the user interface, and you’re done. Customization options allow fields to be shown or hidden, depending on user preference.

Users can effortlessly manage their reservations using a TLS scheduling panel, a TLSI Interactive Wayfinding display touchscreen, or via their computer or mobile device. Microsoft 365 or Google calendar users also have the added convenience of scanning a QR Code at the TLS panel to reserve, extend, check-in, and release meetings.

Room Scheduling System Requirements

Minimum
CPU	1 GHz or faster processor
Operating System	Windows® 10 / Windows 11
RAM	4 GB
HDD	500 MB of available hard disk space
Display Resolution	1280 x 768 minimum
Network Connection	Data transfer rate of 10 Mbps, 100 Mbps Recommended
Web Server	Microsoft .NET Framework 4.8 or later

Room Scheduling Analytics

Room scheduling touchpanels provide the information you need to closely analyze room usage, activity patterns, and occupancy trends across the organization. A Scheduling Activity file with room usage and meeting data can be downloaded concurrently from multiple touchpanels. You can transform this readily-available information with data analytics tools to create powerful reports.

Quick and Easy System Setup with
No Programming Required

Supported Languages

Room Agent currently supports 27 languages, and Extron is continually working to add more. Check this table frequently for language updates.

Arabic	Danish	Hebrew	Portuguese	Thai
Catalan	Dutch	Italian	Russian	Turkish
Chinese Simplified	English	Japanese	Serbian	Vietnamese
Chinese Traditional	Finnish	Korean	Slovenian
Croatian	French	Norwegian	Spanish
Czech	German	Polish	Swedish

Features

Make on-demand reservations from the touchpanel, computer, or any smartphone or tablet that connects to Microsoft® Exchange and 365®, Google Calendar™, 25Live®, EMS, NFS, and Ad Astra®

Supports TLS 300M Desk Scheduling Touchpanel — Provides at-a-glance space availability for individual workspaces and flexible spaces

Supports TLSI 201 Interactive Wayfinding Interface to provide real-time meeting space availability, status, and location information using a centralized display. — Refer to the TLSI 201 page for more details.

New QR Code Booking Support for Microsoft 365 and Google Calendars — Users can leverage this feature to authenticate themselves to a TLS panel, then reserve, extend, check-in, and release meetings at the TLS panel by scanning a QR code for Microsoft 365 or Google calendars. Meeting organizers will have editing permissions exclusively for their own meetings.

Ability to view meeting attendees for panels configured with Microsoft 365, Exchange, and Google

View upcoming meeting via TLS panel — Users can now view the next upcoming meeting via the TLS panel user interface.

Ability to set/view room capacity via TLS panel — Users can now set/view the room capacity via the TLS panel user interface.

PIN access for TLS panels configured with Microsoft 365, Exchange, Google, and 25Live, enabling users to reserve, book, check-in and extend a meeting via a PIN (English Only)

Multi-language support capabilities — Multi-language support now allows TLS panel and TLSI Interactive Wayfinding users the option to:

Display up to 2 languages simultaneously via the Wayfinding (TLSI) interface
Display multiple languages, one at a time

Ability to download a room Activity File without using Room Agent — Users can now retrieve the activity file without the need of Room Agent by connecting to the TLS using an SFTP client.

Supports two factor authentication (OAuth) required for Microsoft 365

Alternative Microsoft 365 authentication options — Administrators now have new Microsoft 365 authentication options using either Client Secret or Certificate Upload methods in Room Agent for extended TLS Panel - Server connection. These new workflows are supported for the TLS x25 and TLS 300 devices and require MSGraph Application permissions in Microsoft Azure.

New Perform specific commands using the GC Plus TLS Driver Demo — From a touchpanel or user interface connected to the control processor, perform commands such as reserve or check in, extend, and release a scheduled meeting. For a complete list of commands, please refer to the System Templates section for the communications sheet.

New Microsoft 365 GCC High support — TLS panels now support Microsoft’s Government Community Cloud High (GCC High) calendaring functionality.

New NTLMv2 Authentication Support — NTLMv2 Authentication Support – TLS panels now include support for NTLMv2 with extended protection.

Deploy a single touchpanel, or multiple touchpanels with similar settings very easily

Room usage data provides insight into trends and activity — Each touchpanel includes a downloadable Scheduling Activity file that enables you to generate analytics on usage, activity patterns, and trends using data from across the enterprise.

Provides service account and impersonation support — Touchpanels can be configured using a service account with Microsoft Exchange or 365, simplifying administrative tasks.

Support for 802.1X certification on TLS panels, which can be managed via Extron’s Toolbelt software

Additional Calendar API functionality for Room Scheduling Devices — The TLS firmware can interface with IPCP Pro xi and IPCP Pro Qxi Control Processors running ControlScript Pro xi v1.5.3. The new ControlScript RoomSchedulingInterface library provides control of Extron Room Scheduling devices via programmed systems. Calendar Event details are now available through CalendarEvent objects. Room Agent v2.4.3 or later is required. See the Demo and Demo Documentation for the ControlScript Sample Project for incorporating the RoomSchedulingInterface library into ControlScript projects.

Make meeting rooms available as soon as a scheduled meeting ends

Microsoft Exchange and 365 auto-discovery streamlines system setup

Ability to push firmware to a single panel or multiple panels, simultaneously

Check-In Button confirms attendance for the scheduled meeting and retains the reserved status of the room, even if the start of the meeting is delayed

Supports 27 languages — For a complete list of supported languages, refer to the Overview section.

Two color themes, custom loaded background images, and transparency controls provide personalized branding options

Customizable date and time formats with a preview showing how the UI will look on the touchpanel

Customizable room availability hours — Allows one to select the start and end times for the availability of a room.

View details of the meetings scheduled for the day

View/edit network adaptor information in Room Agent — Users can now view network adaptor information via the “Manage” tab in Room Agent software.

Ability to "Search Domains" via communication settings for TLS and TLSI devices — Users can now search for a specific domain in Room Agent software.

No annual subscription or maintenance fees

Meetings scheduled as private will by default have the meeting details hidden for meetings scheduled with Microsoft Exchange, 365, and Google Calendar

Display up to 50 characters from the meeting body details for panels configured with Microsoft Exchange and 365 — The TLS can display up to 50 characters from the meeting body for any selected custom dropdown.

Meeting Subject Line accommodates up to 2 lines of text

Ability to display both English and Canadian French translations on the TLS panel user interface

Fully translated into Simplified Chinese

COMPATIBLE USER INTERFACES
	TLS 300M	3.5" Desk Scheduling Touchpanel
	TLS 525M	5" Wall Mount TouchLink Scheduling Panel
	TLS 725M	7" Wall Mount TouchLink Scheduling Panel
	TLS 1025M	10" Wall Mount TouchLink Scheduling Panel
	TLSI 201	Interactive Wayfinding Interface

COMPATIBLE USER INTERFACES

TLS 300M

3.5" Desk Scheduling Touchpanel

TLS 525M

5" Wall Mount TouchLink Scheduling Panel

TLS 725M

7" Wall Mount TouchLink Scheduling Panel

TLS 1025M

10" Wall Mount TouchLink Scheduling Panel

TLSI 201

Interactive Wayfinding Interface

Room Scheduling System Requirements

Room Scheduling Analytics

Quick and Easy System Setup with No Programming Required

Supported Languages

Features

Quick and Easy System Setup with
No Programming Required